A Consent to Act as a Secretary is a formal declaration by an individual agreeing to assume the role of company secretary. This written statement confirms both their willingness to serve and their eligibility to perform the responsibilities required under company law.

While not every company in the UK is legally required to appoint a secretary, those that do must ensure the appointee consents in writing to the role and its associated duties.

What is a Consent to Act as a Secretary letter?

Even though the appointment of a secretary is no longer mandatory for private limited companies under the Companies Act 2006, many organisations still choose to appoint one. This letter is a formal, signed confirmation from the individual being appointed as a company secretary.

It includes the full name and number of the company, the date of the letter, and the appointee’s full name and address. The secretary affirms that they are aware of the responsibilities of the position and agree to take on the role.

Although it is a relatively brief document, it plays an important part in corporate governance by recording informed consent and showing that the appointment was made responsibly.

What is a company secretary and what do they do?

A company secretary is an officer of a company responsible for supporting good governance and ensuring the company complies with legal and regulatory requirements. While private limited companies in the UK are no longer legally required to appoint a company secretary, many still do so—especially where the company has multiple shareholders, complex operations, or intends to maintain a high standard of internal administration.

The work of a company secretary often includes preparing and filing statutory documents with Companies House, maintaining the company’s register of members and directors, arranging board meetings, taking minutes, and ensuring that the company meets its legal obligations under the Companies Act 2006. In many organisations, the secretary also acts as a key liaison between the board, shareholders, and external parties such as regulators and accountants.

Why is this letter important?

A Consent to Act as a Secretary letter ensures:

• The appointee is fully aware of and accepts the responsibilities of the role.
• The company meets good governance standards and avoids disputes over unauthorised appointments.
• Companies House filings are supported by appropriate internal records.
• The company has clear evidence that the secretary’s appointment was voluntary and properly documented.

Create your Consent to Act as a Secretary letter with Bind

With Bind, you can generate a fully formatted and sound Consent to Act as a Secretary letter in just a few minutes. Simply enter the company’s name, company number, and the secretary’s full details. Bind will produce a ready-to-sign document that meets requirements.

You can then download, sign, store, or send the letter digitally—all from within the Bind platform. If needed, you can adjust the content using manual editing or AI assistance.

What happens if you do not obtain this consent?

Failing to secure written consent may lead to confusion, disputes, or challenges around the secretary’s appointment. Without proof that the individual accepted the position, any decisions or filings made by them in that role could be questioned.

Having a signed Consent to Act letter provides clarity for both the company and the secretary, and it helps uphold transparency and professionalism in your company records.

Consent to Act as a Secretary – free template

Consent to Act as a Secretary
Company Name:
Company Number:
Date:

I, [Name], of [Address], hereby confirm that I consent to act as the Company Secretary of [Company Name].

I understand the responsibilities of this role under applicable company law and confirm that I am eligible to serve in this capacity. I am willing to perform the duties required of me to support the effective governance of the Company.

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Bind is the easiest way to create a professional Consent to Act as a Secretary letter that meets UK company law requirements. Create your letter now with Bind and handle appointments with confidence and accuracy.