A Director Resignation Letter is a formal written notice submitted by a company director to announce their decision to step down from the board. It serves as both a professional courtesy and a legal document that forms part of the company’s official records.

Whether due to personal reasons, a career change, or retirement, a resignation letter ensures that your departure is handled with transparency and in accordance with company governance requirements.

Why do you need a resignation letter as a director?

Submitting a formal resignation letter is not only courteous—it is often required. It provides:

• Written evidence of your intent to resign
• A clear resignation date for legal and regulatory purposes
• An opportunity to express appreciation and preserve professional relationships
• A record for the company’s internal use and future reference
• Support for Companies House filings or equivalent regulatory notices

Without a formal letter, the company may not be able to process your resignation correctly or update official records on time.

What should be included in a Director Resignation Letter?

A well-written Director Resignation Letter includes:

• The name of the person being addressed
• A statement of resignation from the directorship
• The effective date of resignation
• A brief reason for the decision
• A note of thanks to the company or its board
• An offer to assist with the transition

Bind’s document builder helps you generate a Director Resignation Letter with all the key elements included. You can then edit it manually or with AI if you'd like to customise the tone or content.

Director Resignation Letter – free template

Dear [Name],

I am writing to resign from my position as [Position] of [Company Name], effective [Date].

This has been a thoughtful decision, and I believe it's the right time for me and the company. Thank you to the Board and everyone at the company for your support during my time here.

Please let me know if there’s anything I need to do to help with the transition. I’m happy to assist to ensure everything goes smoothly.

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