A Disciplinary Appeal Letter is a formal written request submitted by an employee to challenge a disciplinary action taken against them by their employer. Whether you believe the disciplinary action was unjustified, based on incorrect evidence, or inconsistent with company procedures, this letter gives you a structured way to request a re-evaluation of the outcome.
It serves as a key part of a organisations internal grievance process and allows the employee to raise concerns about the fairness, proportionality, or accuracy of a decision made.
A Disciplinary Appeal Letter sets out your grounds for appeal and provides supporting context, evidence, or explanations for why the disciplinary action should be reconsidered. Typically, it is submitted following a formal disciplinary hearing and a decision such as a written warning, suspension, demotion, or even dismissal.
The appeal must usually be submitted within a specific time frame, often 5 or 10 working days, depending on the company’s internal disciplinary procedure.
Submitting an appeal gives you the opportunity to:
An appeal does not guarantee the original decision will be overturned, but it ensures you are given a fair chance to be heard—and that your employer reviews the case objectively.
A strong Disciplinary Appeal Letter should include:
Bind’s document generator guides you through these sections to create a tailored, professional appeal letter you can send to HR or your line manager.
You can appeal a disciplinary decision based on one or more of the following:
Your appeal should be honest, fact-based, and free from inflammatory or emotional language. Focus on the facts and make clear what outcome you are seeking.
Dear [Name],
Re: Appeal Against Disciplinary Decision
I am writing to formally appeal against the disciplinary decision made on [date], following the [e.g. disciplinary hearing] held on [date]. I was informed of the decision to issue me with [disciplinary action taken against you] due to my [specify].
I believe that this decision is disproportionate and does not take into account several important mitigating factors:
I am requesting that the [disciplinary action taken against you] be [specify what you want, e.g. reduced/removed]. In accordance with the company’s disciplinary procedure, I request [what you want. e.g. an appeal hearing].
Please advise me of the date, time, and location of the appeal hearing.
I look forward to resolving this matter promptly and fairly.
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Bind makes it easy to generate a professionally written Disciplinary Appeal Letter tailored to your circumstances. Create your appeal letter now with Bind and ensure your voice is heard.