An Employment Offer Letter is a formal document issued by an employer to a selected candidate confirming the terms of their employment offer. It outlines the key conditions of employment, including the job title, start date, salary, hours of work, and reporting structure.

The letter serves both as a confirmation of intent to hire and a summary of the employment agreement, before the full employment contract is signed. It is often the first official communication following a successful job interview.

Purpose and Content of an Employment Offer Letter

An Employment Offer Letter, or a job offer letter, is a formal written summary of a proposed role, sent to a successful candidate before they sign an employment contract. While not legally binding in the same way as the full contract, it is important when confirming the company’s intention to hire and outlining the key terms of employment.

The letter typically includes core details such as:

• The candidate’s full name
• Job title and department
• Proposed start date
• Reporting manager
• Working hours and pattern
• Salary, payment frequency, and method of payment
• Holiday entitlement and whether it includes public/bank holidays
• Any pre-employment conditions, such as satisfactory references
• Instructions for accepting the offer and next steps

Beyond clarifying the offer, this letter sets the tone for the employment relationship. It helps manage expectations, ensures transparency, and offers the candidate a professional first impression of the organisation.

With Bind, you can create tailored Employment Offer Letters that are fully aligned with your employment contracts and onboarding workflow—complete with e-signature and automated document handling.

Employment Offer Letter – free template

Dear [Name],

On behalf of [Company], I’m pleased to offer you the position of [Position], with an anticipated start date of [Date]. You will report directly to [Name and Position].

Your gross annual salary will be [Amount], paid [Frequency] on [Specify] via bank transfer. This [full-time/part-time] role requires [number] hours per week, [e.g. Monday to Friday]. You are entitled to [number] days of annual leave per year, [including/excluding] public and bank holidays.

By accepting, you confirm you are free to undertake this role without legal or contractual restrictions.

To accept, please sign this letter with the e-sign provided through Bind. This offer is valid until [Date].

We look forward to welcoming you to the team.

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Bind makes it easy to generate professional offer letters that match your internal policies and create a positive candidate experience. Create your Employment Offer Letter now with Bind.