Deciding to leave a job is a significant step, and how you choose to resign can impact your future relationships and reputation. A Letter of Resignation is the formal document you submit to your employer to give notice that you're leaving your position. It should be clear, respectful, and professional—regardless of your reasons for moving on.

Submitting a well-written letter ensures a smooth transition and helps you leave on good terms.

What is a Letter of Resignation?

A Letter of Resignation is a short formal letter where an employee states their intention to leave their job. It includes the role being resigned from, the effective date of resignation, and often a brief note of thanks. It may also reference notice periods and offer to help during the transition.

It is typically sent to a line manager, HR department, or both, and becomes part of your employment record.

How to Create a Letter of Resignation with Bind

With Bind, creating a resignation letter is fast and easy. Just answer a few questions—like who it’s addressed to, your job title, and final working day—and Bind will generate a clean, professional document ready to sign and send.

You can edit the letter as needed and download it instantly.

What Should a Resignation Letter Include?

Your resignation letter doesn’t need to be long, but it should cover:

• The addressee’s name
• Your job title
• Your resignation statement
• Your final working day
• A note of thanks
• An offer of support with the handover 
• Your signature

Common Questions About Resignation Letters

Do I have to give a reason for leaving?
No. It’s optional. You can keep it simple and professional without explaining your decision.

Can I resign by email?
Yes you can!

How much notice do I have to give?
Check your employment contract or employee handbook. Most roles require 1–4 weeks’ notice.

Can my employer reject my resignation?
No. They can’t stop you from resigning, though they may negotiate on timing or terms of your departure.

What if I want to leave immediately?
You can request to leave early, but it’s up to your employer to agree. Be sure to explain clearly and respectfully.

What Happens If You Don’t Submit a Resignation Letter?

Failing to submit a resignation letter can cause:

• Confusion over your last day
• Delays in final pay and benefits
• Strained relationships with your manager or company
• A poor impression, which may affect references or future opportunities

It’s always better to confirm your departure formally and leave on a positive note.

Letter of Resignation – free template

[Your Name]  
[Your Address]  
[Email Address]  
[Phone Number]  
[Date]

Dear [Name],

I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Date of Last Working Day].

I would like to thank you for the opportunities and experiences I have gained during my time here. Please let me know how I can help ensure a smooth transition. I am happy to assist with handover tasks during my notice period.

Yours sincerely,

Create a Letter of Resignation in minutes with Bind

Bind is the fastest and easiest way to create professional legal letters and documents. Generate your resignation letter in just a few clicks—ready to send, edit, or print on the spot.