Cer­ti­fied Copy of Pass­port

A UK passport on a table
Catrin, UK Solicitor
20/05/2024 ● 2 minutes
Get­ting a cer­ti­fied copy of your pass­port is useful for everything from visa ap­plic­a­tions to bank pro­ced­ures, without risking your ori­gin­al doc­u­ment. But who can cer­ti­fy a copy of your pass­port in the UK, and what are the steps in­volved?

In this Aatos art­icle, we'll ex­plain how to get a cer­ti­fied copy of your pass­port in the UK and why you might need one, help­ing you nav­ig­ate the pro­cess stress-free.

What Is a Cer­ti­fied Copy of a Pass­port?

A cer­ti­fied copy of your pass­port is a pho­to­copy that has been of­fi­cially stamped to say that it’s a true copy of the ori­gin­al. It's handy in sev­er­al situ­ations where you can't use, or don't want to risk losing, your ori­gin­al pass­port.

Why Do You Need a Cer­ti­fied Copy of Your Pass­port?

Get­ting a cer­ti­fied copy is a good step to avoid every­day wear and tear on your ori­gin­al pass­port, and it's re­cog­nised just the same as your actual pass­port for most ad­min­is­trat­ive pur­poses.

Here are a few reas­ons you might need a cer­ti­fied copy:

  • Visa Ap­plic­a­tions: When you're ap­ply­ing for a visa, you might need to submit a cer­ti­fied copy to prove your iden­tity while keep­ing your actual pass­port handy for other travel.
  • Bank­ing: Open­ing a new bank ac­count? Banks often ask for a cer­ti­fied copy of your pass­port as part of the iden­tity veri­fic­a­tion pro­cess.
  • Uni­versity En­rol­ment: If you're starting at a uni­versity, es­pe­cially abroad, you’ll likely need to provide a cer­ti­fied copy of your pass­port to con­firm your na­tion­al­ity and iden­tity.
  • Job Ap­plic­a­tions: Some em­ploy­ers re­quire a cer­ti­fied copy of your pass­port to com­plete their back­ground checks.
  • Travel Agen­cies: When book­ing travels, agen­cies might need a cer­ti­fied copy of your pass­port to ar­range everything from tick­ets to ac­com­mod­a­tions.
  • Legal Needs: For cer­tain legal pro­ceed­ings where your iden­tity must be con­firmed, a cer­ti­fied copy of your pass­port can be used in­stead of the ori­gin­al to keep it safe.

Pro­cess of Having a Cer­ti­fied Copy of a Pass­port

Get­ting a cer­ti­fied copy of your pass­port is sur­pris­ingly easy and straight­for­ward.

Simply find some­body who is au­thor­ised to cer­ti­fy your pass­port (more on this below), ar­range a date and time to meet with them, and then present them with your ori­gin­al pass­port and your copy.

The cer­ti­fier will then write or stamp “cer­ti­fied to be a true copy of the ori­gin­al seen by me” on your copy. They should also in­clude their name, sig­na­ture, pro­fes­sion or po­s­i­tion, and the date.

That’s it!

You now have a cer­ti­fied copy of your pass­port.

Read more about How to Cer­ti­fy a Doc­u­ment?

Who Can Cer­ti­fy Pass­port Copies?

In the UK, the fol­low­ing pro­fes­sion­als are qual­i­fied to cer­ti­fy doc­u­ments:

  • So­li­cit­ors and Not­ar­ies Public: These are legal pro­fes­sion­als who often handle doc­u­ment cer­ti­fic­a­tion. They need to hold a valid prac­tising cer­ti­fic­ate.
  • Chartered Ac­count­ants: Only those who are mem­bers of a re­cog­nised pro­fes­sion­al body can cer­ti­fy.
  • Prac­tising Medical Pro­fes­sion­als: In­cludes doc­tors and phar­macists.
  • Bank or Build­ing So­ci­ety Of­fi­cials: Can usu­ally cer­ti­fy for you if you are a cus­tom­er.
  • Post Office Of­fi­cials: Some Post Office branches provide doc­u­ment cer­ti­fic­a­tion ser­vices.

Always check if the pro­fes­sion­al or the office can provide this ser­vice, as not all of­fi­cials will be will­ing to cer­ti­fy your doc­u­ments.

Read more about Who Can Cer­ti­fy Doc­u­ments?


Charges for cer­ti­fy­ing doc­u­ments can vary. When it comes to legal pro­fes­sion­als, costs can differ based on the so­li­citor or notary public’s rates.

Other pro­fes­sion­als might do it for free, es­pe­cially if you have a pre-ex­isting re­la­tion­ship, but it’s always worth check­ing to avoid any sur­prises.

Re­gion­al & Na­tion­al Vari­ations to the Pro­cess

In the UK, while the gen­er­al pro­cess for cer­ti­fy­ing doc­u­ments like pass­ports is con­sistent, there can be re­gion­al dif­fer­ences, es­pe­cially when it comes to ac­cess­ib­il­ity and the avail­ab­il­ity of ser­vices.

The rules for cer­ti­fy­ing doc­u­ments in Scot­land and Northern Ire­land are the same as in Eng­land and Wales, but always check for any local up­dates or spe­cif­ic re­gion­al prac­tices that might affect the pro­cess before going ahead.

In larger cities, you'll find more so­li­cit­ors and not­ar­ies public who can cer­ti­fy doc­u­ments. In rural areas, you might have to rely more on local bank of­fi­cials or Post Office branches to get your pass­port cer­ti­fied.

Prac­tical Tips

Always keep your ori­gin­al pass­port safe by stor­ing it in a secure place, such as a locked drawer or a safe, and re­mem­ber where you’re keep­ing it - es­pe­cially if you’re using your cer­ti­fied copy more fre­quently.

Use cer­ti­fied copies for every­day legal or ad­min­is­trat­ive tasks where the ori­gin­al is not spe­cific­ally re­quired to avoid loss or damage to the ori­gin­al pass­port.

During the cer­ti­fic­a­tion pro­cess, ensure that the cer­ti­fier in­cludes all ne­ces­sary in­form­a­tion on the copy, such as their de­tails (e.g. their name / pro­fes­sion / con­tact de­tails), their sig­na­ture and date, and a state­ment of true likeness. In­com­plete cer­ti­fic­a­tions may be re­jec­ted.

You may need to update your cer­ti­fied copies due to wear and tear or changes in your ap­pear­ance, as this could lead to ques­tions about the copy’s ac­cur­acy.

Keep­ing Your Pass­port Safe With a Cer­ti­fied Copy

Un­der­stand­ing the cer­ti­fic­a­tion pro­cess for a pass­port copy can pro­tect your ori­gin­al while meet­ing legal needs.

Always ensure the cer­ti­fier is au­thor­ised and that the copy is prop­erly marked, keep­ing your ori­gin­al doc­u­ment secure.

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