How to Get Your Doc­u­ments Cer­ti­fied at the Post Office?

A Woman drinking tea and sitting in front of a laptop
Catrin, UK Solicitor
07/05/2024 ● 3 minutes
The Post Office can cer­ti­fy doc­u­ments, making it one of the easi­est meth­ods of doc­u­ment cer­ti­fic­a­tion out there. However, easier al­tern­at­ives exist and you can even cer­ti­fy your doc­u­ments online.

The Post Office offers a straight­for­ward ser­vice that's super help­ful when it comes to au­then­tic­at­ing the ac­cur­acy of im­port­ant doc­u­ments, whet­h­er for job ap­plic­a­tions, legal forms, or aca­demic re­cords.

In this art­icle, we'll guide you through how to get your doc­u­ments cer­ti­fied at your local Post Office. We'll cover what types of doc­u­ments you can cer­ti­fy, the steps in­volved in the cer­ti­fic­a­tion pro­cess, and why it's im­port­ant for vari­ous legal, pro­fes­sion­al, and per­son­al reas­ons.

Plus, we’ll provide some handy tips on pre­par­ing for your visit to make the pro­cess as smooth as pos­sible.

What is Doc­u­ment Cer­ti­fic­a­tion?

Doc­u­ment cer­ti­fic­a­tion is a way of prov­ing that a doc­u­ment is au­then­t­ic. This is done by having an au­thor­ised person, like a Post Office of­fi­cial, verify that the copy is true to its ori­gin­al, and that your copies are genu­ine and trust­worthy.

But what types of doc­u­ments need cer­ti­fy­ing? Com­monly, these can in­clude:

  • ID Doc­u­ments: Pass­ports, driv­ing li­cences, and birth cer­ti­fic­ates are often cer­ti­fied to prove your iden­tity.
  • Aca­demic Cer­ti­fic­ates: Dip­lo­mas, de­grees, and tran­scripts may need cer­ti­fic­a­tion when you're ap­ply­ing for a job or fur­ther edu­ca­tion.
  • Legal Pa­per­work: Doc­u­ments like powers of at­torney, con­tracts, and wills might also re­quire cer­ti­fic­a­tion, es­pe­cially when they’re going to be used in of­fi­cial ca­pa­cit­ies.

Read more about how to cer­ti­fy a doc­u­ment

Post Office Cer­ti­fies Doc­u­ments across the UK

The Post Office is one of the most pop­u­lar ways to get doc­u­ments cer­ti­fied in the UK.

You’ll find Post Of­fices up and down the coun­try, from city centres to remote tiny vil­lages. This makes it one of the most ac­cess­ible places to get doc­u­ments cer­ti­fied. It's a trusted ser­vice, owned by the gov­ern­ment, which adds an extra layer of cred­ib­il­ity to the cer­ti­fic­a­tion pro­cess.

⚠️ It’s im­port­ant to note that not every Post Office branch offers doc­u­ment cer­ti­fic­a­tion. To find Post Office branches that cer­ti­fy doc­u­ments, check their branch-finder.

Read more about who can cer­ti­fy doc­u­ments in the UK

Pre­par­ing Your Doc­u­ments for Post Office Cer­ti­fic­a­tion

Before you head to the Post Office, make sure you know ex­actly what doc­u­ments need to be cer­ti­fied and what you need to bring with you, usu­ally you will need to present the ori­gin­al doc­u­ment along the copies for veri­fic­a­tion.

To save time and ensure a smooth pro­cess at the Post Office, or­gan­ise your doc­u­ments. Keep all re­lated doc­u­ments to­geth­er and remove any staples or bind­ings that might make it dif­ficult to copy or stamp the papers.

💡 Don’t forget to bring along a valid form of iden­ti­fic­a­tion, as the Post Office staff will need to verify your iden­tity before they can cer­ti­fy your doc­u­ments.

Read more: What is Apos­tille?

The Post Office Doc­u­ment Cer­ti­fic­a­tion Pro­cess

Going to get your doc­u­ments cer­ti­fied at the Post Office for the first time can feel a bit in­tim­id­at­ing - but it doesn’t have to be!

Here’s a step-by-step guide as to what to expect:

  1. Visit Your Local Post Office: Choose a time when it’s less likely to be crowded to avoid long waits.
  2. Ap­proach the Ser­vice Counter: Once at the Post Office, go to the ser­vice counter and inform the staff that you need doc­u­ment cer­ti­fic­a­tion ser­vices.
  3. Doc­u­ment and ID Veri­fic­a­tion: The staff will check your doc­u­ments along­side your iden­ti­fic­a­tion to ensure everything matches up and is in order.
  4. Cer­ti­fic­a­tion: Your doc­u­ments will then be stamped or marked by the Post Office as cer­ti­fied true copies. This mark veri­fies that the copies are ac­cur­ate and true to the ori­gin­als.
  5. Com­ple­tion: Once cer­ti­fied, the doc­u­ments are handed back to you, along with a re­ceipt if there are any charges in­volved.

💡 Be aware that you’ll have to pay a fee of £12.75 for up to three copies, with the fee in­creas­ing the more cer­ti­fied copies you need.

After doc­u­ment cer­ti­fic­a­tion

After your doc­u­ments have been cer­ti­fied, there are a few things you should con­sider:

  • Keep Your Doc­u­ments Safe: Store your cer­ti­fied copies in a secure place. These are of­fi­cial doc­u­ments and can be cru­cial for your future needs.
  • Use Them as Re­quired: Use your Post Office cer­ti­fied doc­u­ments ac­cording to your needs, whet­h­er it's for job ap­plic­a­tions, legal mat­ters, or aca­demic pur­poses.
  • Future Cer­ti­fic­a­tions: Keep in mind that some en­tit­ies might re­quire cer­ti­fic­a­tions to be no older than a cer­tain time­frame. It’s wise to check if there are any re­quire­ments like this be­fore­hand so you can plan your cer­ti­fic­a­tions ac­cord­ingly.
  • Follow-Up: If there are any issues with the cer­ti­fic­a­tion or if ad­di­tion­al copies are needed, re­mem­ber that the Post Office is there to assist you with these ser­vices any­time.

Re­mem­ber to pre­pare your doc­u­ments ahead of time and bring along proper iden­ti­fic­a­tion to make the pro­cess even smooth­er!

Can't be bothered to queue at the Local Post Office?

You can soon cer­ti­fy your doc­u­ments online with Aatos, avoid­ing the need to visit a local post office. This ser­vice allows you to handle cer­ti­fic­a­tion from the com­fort of your own home.

Aatos will shortly in­tro­duce an online doc­u­ment cer­ti­fic­a­tion ser­vice that is af­ford­able, quick, and easy to use. You will be able to get all your ne­ces­sary doc­u­ments cer­ti­fied swiftly without the need to queue or meet anyone in person.

In the mean­time, ex­plore our other legal ser­vices for only £99. For ex­ample, create a Last Will and a Lasting Power of At­torney in just 10 minutes. The price also in­cludes home de­liv­ery, un­lim­ited re­vi­sions, di­git­al stor­age, and on­going legal sup­port whenever you need it. Ad­di­tion­ally, the price provides un­lim­ited access to elec­tron­ic­ally sign PDF doc­u­ments online.

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